Enrollment  
 

NEW UNDERGRADUATE STUDENT ENROLLMENT PROCEDURES

In order to enroll in coursework, students will need have access to the Gorilla User System (GUS), a web-based, real-time, interactive information portal specifically designed to allow users to securely access academic and administrative information.  Some examples of the services available for students are Enrollment, Degree Audit, Personal Information, Unofficial Transcript, Grade Reports, Financial Assistance updates, Tuition payment, and Online Parking Permit.  To use GUS, you must have a GusPIN.  To apply for a GusPIN, bring a photo ID to the help desk (109 Whitesitt) or use the on-line password generator https://go.pittstate.edu/guspin/forgot.

Freshmen

All new students are strongly encouraged to participate in Pitt C.A.R.E.S. (Campus Advisement, Registration and Enrollment Services) to help ensure a smooth transition to the University. Students who are members of the most recent high school graduating class are required to attend C.A.R.E.S. Pitt C.A.R.E.S. is offered in the summer for students planning to enroll for the fall semester and in January for students planning to enroll for the spring semester. Advance registration is required. Additional information about Pitt C.A.R.E.S. including specific dates the program will be offered is available from the Office of Admission.

During Pitt C.A.R.E.S., each student receives information about the programs and services available at Pittsburg State University and meets with an academic advisor to choose classes and enroll in coursework for the upcoming semester.

A student who is enrolling as a freshman, but who is not required to attend a Pitt C.A.R.E.S. session, may enroll during open enrollment. Open enrollment begins immediately after early enrollment for current Pittsburg State University students and new transfer students has occurred, usually late November for a spring semester and late April for a summer or fall semester. The enrollment process begins in the Office of Admission where students are  provided a new student checklist and departmental contact information. The student then makes an appointment to meet with an academic advisor in his or her major area of study.

During the advising appointment, the student can expect to discuss course sequencing and selection, as well as planning for future semesters. Online enrollment in coursework may occur during the advising appointment or the advisor may provide an advisement number to the student to access the Gorilla User System (GUS) to enroll.

Transfer Students

Students transferring to Pittsburg State Univesity are encouraged to participate in Transfer Pitt C.A.R.E.S. (Campus Advisement, Registration and Enrollment Services). Transfer C.A.R.E.S. is offered in April for students enrolling for the summer or fall semesters and in November for students enrolling for the spring semester. Transfer Pitt C.A.R.E.S. allows new transfer students to enroll earlier than new students not participating in this program. Advance registration is required. Additional information about Transfer Pitt C.A.R.E.S., including specific dates the program will be offered, is available from the Office of Admission.

During Pitt C.A.R.E.S., students receive information about the programs and services available at Pittsburg State University and meet with an academic advisor and enroll in coursework for the upcoming semester. During the advising appointment, the student can expect to discuss course sequencing and selection, as well as planning for future semesters. Online enrollment in coursework may occur during the advising appointment or the advisor may provide an advisement number to the student to access the Gorilla User System (GUS) to enroll. A transfer student may also enroll during open enrollment (see Freshmen for details).

Readmission

The student who has been away from the university for three or more semesters should first contact Office of Admission to be readmitted to the university.  Upon readmission, the student may enroll during open enrollment. Open enrollment begins immediately after enrollment for current Pittsburg State University students and new transfer students has occurred. The enrollment process begins in the Office of Admission where students are provided a new student checklist departmental contact information. The student then makes an appointment to meet with an academic advisor in his or her major area of study.

During the advising appointment, the student can expect to discuss course sequencing and selection, as well as planning for future semesters. Online enrollment in coursework may occur during the advising appointment or the advisor may provide an advisement number to the student to access the Gorilla User System (GUS) to enroll.

Non-degree Seeking (undergraduate)

An undergraduate student who has been admitted as non-degree seeking may enroll during open enrollment. Open enrollment begins immediately after enrollment for current Pittsburg State University students and new transfer students has occurred. Advising and enrollment will occur in the Office of Admission.

Continuing Students

A current student wishing to enroll for the upcoming semester may enroll during early enrollment week. Early enrollment occurs in April for students enrolling for the summer and/or fall semesters and in November for students enrolling for the spring semester. Students are assigned a specific enrollment day based upon the number of college credit hours passed and may enroll on that day or any day thereafter.

A student seeking to enroll is encouraged to contact his/her advisor in advance of the assigned enrollment date to discuss course sequencing and selection and plan for future semesters. An advisement number is required to access the online enrollment system in GUS. Online enrollment in coursework may occur during the advising appointment or the advisor may provide an advisement number to the student to access the Gorilla User System (GUS) to enroll.

Late Enrollment

An admitted student who wishes to enroll in coursework, but who was not enrolled prior to the end of open enrollment, may seek special permission for late enrollment from the instructor of each course the student is seeking to take. Once permission is granted by the instructor via the GUS system, the student should go to the Registrar’s office to be enrolled. Payment for the coursework will be due immediately. Late fees will apply.

Schedule Changes

A student who has enrolled for an upcoming semester and wishes to add, drop or change sections of a course may do so during open enrollment (through the first week of classes for the fall and spring semesters) as long as the advisor has provided the student with a current advisement number or by contacting the Registrar’s office, 103 Russ Hall, 620-235-4200.

Once open enrollment is closed, it is necessary for the student to gain permission from the instructor(s) of each course to add a class. See Late Enrollment. 

Schedule of Classes

The schedule of classes becomes available to students in March for the Summer and Fall semesters and in October for the Spring semester. The schedule is available online only and can be accessed at http://www.pittstate.edu/office/registrar/.

Selecting and Changing Academic Major

Degree seeking students must select an academic major or declare exploratory studies upon initial enrollment in the university. It is strongly recommended that students have a declared major prior to attaining 60 credit hours.

A student may change majors in one of three ways: 1) consulting with an advisor in the department of the major to be declared, 2) making a request to change major to the Registrar’s office, or 3) using the Change My Major option in the GUS system. A new advisor will be assigned to the student in the new major area of study. Courses previously taken may or may not be accepted as part of the new degree program as determined by the department in which the new major is located. Once a student has an official degree check, only the Degree Checking office can change a major, minor or catalog.

Student Identification Card

After enrolling in courses for the first time, students are required to obtain a student identification card, called the Gorilla Card. The Student Financial Assistance office will verify that a student has obtained a Gorilla Card prior to finalizing a student’s financial aid. For additional information on the Gorilla Card, visit http://www.pittstate.edu/audiences/current-students/gorilla-card/.

Verification of Enrollment for Financial Aid

Disbursement of funds from financial aid and scholarships to a student’s tuition/fee and housing (if applicable) accounts can occur only after the student has verified enrollment via the GUS system. Verification access in GUS becomes available approximately three weeks prior to the beginning of the fall or spring semesters. Summer verification will be available approximately 7 days prior to the beginning of the summer term. Beginning Fall 2013, some students may have Bookstore Voucher options available while going through the Verification of Enrollment process. If you chose to opt-in to this process, you may begin charging funds through the PSU bookstore located in the Overman Student Center, up to the amount of your availability. See the OFSA website for further detail.

 
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